Commercial Moving: Guides & Tips
Once the company is officially relocating, an employee or committee should be appointed to act as a liaison between the company and outside vendors who will be helping with the relocation. This person should be detail-oriented, well organized, and a good communicator. To avoid any confusion, this person should coordinate all moving-related activities. Some of these include:
Determining whether furniture and equipment will be moved to the new location, put in storage, or sold.
Finding out from your insurance broker about the extent of your coverage for furniture and equipment.
Making certain that all telephone servicing, construction, painting, and carpeting are completed before the move in.
Keeping employees informed and prepared.
Arranging for parking permits and elevator reservations for the move
Gathering information on moving companies and receiving moving estimates
Organize your office
Isaac’s offers comprehensive packing as part of the commercial move. If you decide to do some or all of the packing yourself, we can provide you with the materials.
Here are some guidelines should you pack yourself:
Pack all desk materials (inside and on top) in boxes. Put loose paperclips, pencils, and other miscellaneous items into envelopes, seal them, and pack them in a box.
Place all keys in a special place where they can be easily located later
Use original boxes for computers, fax machines, copiers, scanners, etc. whenever possible
Remove printer/copier ink cartridge and removable media from computers.
Disconnect all electronic equipment.
Tagging
For commercial moves, we use a simple, yet efficient system to eliminate mass chaos during the move. Our coding system labels each room and article so that the crew can put everything in its proper place (assuming that you have decided where everything goes before move day). The system has two elements:
I. A room map illustrating furniture placement in the new location
II. Color-coded tags for each piece of furniture and box
Tags must be visible so that the movers can quickly identify and direct articles to their new location. Isaac’s advises against placing tags on fine furniture with polished surfaces. In this or other special cases, we will gladly recommend alternatives. We further recommend removing tags immediately after the move.
